Microsoft 365 Knowledge Retrieval

AI Fabrix transforms Microsoft 365 into a secure, enterprise-wide knowledge fabric. By integrating natively with SharePoint, Teams, and OneDrive, Fabrix enables retrieval-augmented generation (RAG) that respects permissions, policies, and compliance requirements.

Unlike generic copilots or external chatbots, Fabrix ensures that users only see what they are entitled to — no accidental data leaks, no shadow access.

Table of Contents

1. Key Capabilities
2. Enterprise Value
3. Example Use Cases
4. Diagram: Microsoft 365 Retrieval with Fabrix

Key Capabilities

• Permission-Aware Retrieval Every query runs through Fabrix’s metadata layer, enforcing SharePoint, Teams, and OneDrive permissions automatically.

• Cross-Repository Knowledge Access Connects distributed content across M365 — documents, chats, meeting transcripts — without breaking compliance rules.

• Metadata Inheritance Inherits folder and site metadata (e.g., deal name, project ID, classification labels) for more precise retrieval and filtering.

• Policy Enforcement Administrators can apply governance packs that limit egress, enforce retention rules, and ensure compliance with ISO-27001 or industry-specific standards.

Enterprise Value

• Reduce compliance risk: All retrieval aligns with existing Microsoft 365 access controls.
• Boost productivity: Employees find the right documents faster, without switching tools.
• Enable safe copilots: Build internal knowledge assistants that scale without introducing SaaS data risks.
• Improve ROI: Leverage existing Microsoft investments instead of duplicating infrastructure.

Example Use Cases

• Legal team searching across SharePoint sites for case material while preserving confidentiality.
• Customer service retrieving Teams meeting notes and OneDrive evidence tied to a support case.
• Project teams accessing distributed project files with enforced role-based visibility.

Diagram: Microsoft 365 Retrieval with Fabrix

flowchart LR
    U[User Query] --> F[AI Fabrix Metadata Layer]
    F --> P[Permissions Check (Entra ID / SharePoint / Teams)]
    F --> M[Metadata Filtering (Project ID, Deal, Labels)]
    P --> R[Retrieve Documents]
    M --> R
    R --> A[Assistant Response]

Fabrix ensures retrieval is always filtered by permissions and metadata policies before any LLM interaction.